1. Participation conditions
The participation in Exhibition is regulated by the following documents:
- Application‑Contract with appendixes
- General regulations
All appendixes and general regulations are an integral part of this Application‑Contract.
Exhibitor is required to return to Organizer duly completed and signed Application‑Contract including all necessary appendixes. Assignment of signed Application‑Contract implies that the Exhibitor accepts the present general regulations. Application‑Contract is accepted by Organizer not later than 1 month before the opening of Exhibition. Application‑Contracts received after terms indicated above will be considered, if the free exhibition space would be available.
2. Participation fees and costs
The payment of all participation fees and costs is made by Exhibitor according to the clauses outlined above (as per prices listed in the price‑list №1):
2.1. registration fee:
organization work; publication of catalogue entry information and 2 copies of catalogues; 3 exhibitor’s badges, 20 invitation‑tickets.
2.2. shell scheme booth:
raw space; partition walls; fascia with company name (not more than 15 symbols in standard type); 220V single phase 1kWt socket; 2 spot lights; 1 table; 2 chairs; 1 waste basket, carpet, coat‑hunger.
Minimum exhibition space – 9 sq.m. All other exhibition equipment and services are provided for extra charge (see the price‑list №2).
2.3. raw space:
Proper raw space. Minimum exhibition space – 15 sq.m. In case of individual stand construction the company, which fulfills the construction, is obliged to pass the accreditation in the corresponding structures of the IEC.
3. Cost of external participation
The cost of external participation includes such services as: publication of catalogue entry information, 1 exhibitor’s badge, display and distribution of printed advertising materials on general information counter.
4. Method of payment
After receipt of completed and signed Application‑Contract, Organizer invoiced to Exhibitor. Invoice should be paid by Exhibitor according to p. 5 of the Application‑Contract.
In case the Exhibitor violates the terms of payment specified in the Application‑Contract, the Exhibitor pays to the organizer a fine in the amount of double rate of National Bank of Ukraine for the date of the payment per each day of delinquency.
Refusal either of part or whole of exhibition space may be done by giving notice in the written form to the Organizer not later than 60 days before the opening of Exhibition. Refusal in the written form within 59‑35 days before the opening of the exhibition results in the Exhibitor paying a fine in the amount of 25% of the amount of the Application‑Contract; within 34‑14 days - to a fine of 50%; in less than 14 days - to a fine of 100% of the amount of the Application‑Contract.
6. Exhibition electronic catalogue
The catalogue entry (printed and electronic version) should be forwarded to Organizer in English not later than 1 month before the opening of Exhibition. The following information is required: company name, phone number (including zip code), fax number, e-mail, not more than 360 symbols of text. Additional text and advertising are paid for extra charge as per prices listed in the price‑list №1. Advertising in catalogue is required to provide by Exhibitor the make‑up page in electronic and printed version.
7. Exhibition's open hours and security
Trade fair open hours: October 19‑20: from 10:00 a.m. to 6:00 p.m.; October 21: from 10:00 a.m. to 5:00 p.m. Organizer provides general security service of Exhibition‑site during the working hours (October 19‑20: from 10:00 a.m. to 6:30 p.m.; October 21: from 10:00 a.m. to 5:00 p.m.). The safety of exposition while working hours is the responsibility of the Exhibitor. Organizer is responsible for the safety of exposition in closing hours and night hours (from 6:30 p.m. to 9:00 a.m. of the next day). Organizer recommends Exhibitor to insure its property against all risks. Exhibitor is responsible for observance of fire safety rules.
Organizer will provide cleaning of the aisles. According to the written Exhibitor’s application, cleaning of his own area is carried out for extra charge as per prices listed in the price‑list №2.
9. Booth construction
General exhibition booth constructor - Stand Point company:
Brovarskyi Ave., 15, Kyiv, Ukraine, 02002.
In case of individual booth construction the contractor company must have an accreditation in the corresponding IEC department.
Contact: +38 044 201-11-35.
10. Goods delivery and custom formalities
Delivery and custom cleaning of goods are carried out according to the concluded contracts between Exhibitors and specialized companies. Advised companies are: Schenker Deutschland AG (tel.: +49-211-65-04-59-22, fax.: +49-211-45-42-410/411), SCHERP‑expo (tel.: +38 044 200-42-45, +38 050 631-18-23), SK‑Expo (tel.: +38 044 374-94-97, 374-94-98).
Sale of goods on Exhibition‑site is carried out according to the Ukrainian legislation.
The organizer is not responsible for Exhibitor’s non‑compliance or inappropriate compliance of rules, regulations and requirements regarding trading activity on the basis and in the order defined by the Ukrainian legislation.
Exhibitors are responsible for the violation of the Rules of retail and wholesale trade, rules for the application of cash register equipment in accordance with the laws, regulations, rules and other documents regulating commercial activity in the order defined by the Ukrainian legislation.